E-Ticketing Platform for Oil and Gas
The Enter My Invoice E-Ticketing Platform digitizes LEM ticket management, budget controls, payroll, invoicing, and more.
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How the E-Ticketing Platform Streamlines Operations in the Oil and Gas Industry
In the oil and gas industry, managing field operations, invoicing, payroll, cost tracking, and project budgets is critical to maintaining profitability and operational efficiency. The E-Ticketing Platform provides a digital solution for managing Labor, Equipment, Materials (LEM) Tickets and Reclamation Services, eliminating paper-based processes while improving accuracy, visibility, and control.
Features Overview
Below is a list of some of the E-ticketing features and tools that enhance operations.
Rate Groups/Price Sheets
Rate Groups define the pricing for labor, equipment, materials, and third-party services for each customer.
Tickets (labor, equipment, materials & third-party charges)
Field staff record all labor hours, equipment usage, materials consumed, and third-party services directly on digital tickets.
AFEs, Purchase Orders, Jobs, Field Tickets & Invoicing
The platform connects AFEs (Authorizations for Expenditure), purchase orders, jobs, field tickets, and invoices into a single workflow.
User Roles & Permissions
Different users perform different functions within the platform.
Role-Based Permissions & Menu Security
The platform includes flexible role-based permissions that allow organizations to control access to menus, reports, tables, and sensitive information.
Ticket Approval Workflow
Tickets move through a structured workflow that ensures accuracy and accountability.
Offline Capability
Field operations often take place in remote areas with little or no internet connectivity. The platform supports offline ticket creation and automatically syncs data once a connection is restored.
Budget Calculation & Budget Controls
The E-Ticketing Platform allows users to build project budgets directly within the Job module.
Estimate vs. Actuals Reporting
Compare projected costs against actual project expenses in real time.
Tax Administration by Location
The platform supports automated tax calculations based on job location and service type.
Integration with Procurement and E-commerce Portals
The E-Ticketing Platform integrates with procurement and e-commerce systems, simplifying the purchase of equipment, materials, and services.
Ticket-to-Invoice Automation
The platform can automatically convert approved tickets into invoices, reducing administrative effort and eliminating manual data entry.
Labor and Equipment Reporting for Payroll
Detailed labor and equipment reports simplify payroll processing and equipment tracking.
Duplicate Tickets for Multi-Day Projects
For long-term projects, charges can be carried forward automatically to subsequent tickets, reducing repetitive data entry.
Percentage Allocation of Charges Across Jobs
Projects involving multiple locations, cost centers, or work scopes can allocate costs proportionally.
Improved Payroll Management
Accurate field data improves payroll processing and reduces administrative workload.
Increased Productivity and Cost Savings
By eliminating paper-based processes and automating workflows, the E-Ticketing Platform significantly improves operational efficiency.
Why Choose EMI
Enter My Invoice was built for the oil, gas, and mining industry to help automate ticket processing and to enhance company-wide operations.
AFEs & POs
- AFEs and POs establish project budgets.
- Jobs define the work being performed.
- Field Tickets capture actual field activity.
- Invoices are generated from approved tickets.
Field & Admin
- Field Staff create tickets and record work.
- Office Staff process tickets and manage invoicing.
- Approvers review and approve tickets.
- Administrators manage system settings and workflows.
Users & Security
- Show or hide menus based on role.
- Restrict access to financial information.
- Control access to reports and dashboards.
- Customize permissions by user group.
Ticket Approvals
- Field staff create the ticket.
- Supervisors review and approve it.
- Office staff process it for invoicing, reporting, or payroll.
Estimates
- Labor requirements
- Equipment usage
- Material quantities
Budgeting Controls
- Multiple configurable alert thresholds (such as 80% and 95%)
- Automatic email notifications to office staff and administrators
- Prevention of ticket creation beyond approved budgets
- Required budget review before additional costs can be incurred
Reporting
- Monitor profitability
- Identify cost overruns
- Improve future estimating accuracy
- Maintain tighter budget controls
Taxe Administration
- Configure tax rates
- Assign taxes by location
- Define taxable labor, equipment, materials, and services
- Automatically calculate taxes on tickets
Labor & Equipment Reporting
- Employee labor hours
- Equipment usage hours
- Overtime calculations
- Utilization tracking
Percentage Allocation of Charges
- The platform automatically distributes labor, equipment, and material costs based on predefined percentages.
Payroll Processing
- Reduced payroll errors
- Faster payroll processing
- Accurate labor tracking
- Improved compliance
Operational Efficiency
- Reduced administrative workload
- Faster invoicing
- Improved cost tracking
- Better financial visibility
- Increased field productivity
- Fewer billing disputes