Accounts Payable Automation Built For Oil & Gas Operators
Email your invoices. We do the extraction, mapping, and submissions.
EnterMyInvoice captures vendor invoices and tickets, ties them to the right wells and AFEs, and moves them through approval, so your team spends less time on data entry and more time on control.
Oil and gas accounts payable
Generic AP tools were built for purchase orders and department-level coding. Upstream invoices don’t work that way. Your team deals with things like:
- Field tickets tied to specific wells and AFEs
- Lease operating expense (LOE) invoices allocated across production units
- Joint venture billing split across working interest partners
- Service invoices with variable day rates, standby charges, and mobilization fees
When your AP process can’t handle these natively, the work falls back to spreadsheets, email chains, and paper tickets. Approvals stall, AFE overruns get caught after the money is spent, and finance teams spend days cleaning data before they can trust a number.
Accounts Payable Coding E-Stamp
Looking to completely enhance your accounts payable process? Our accounts payable digital coding stamp helps your oil & gas company speed up approvals.
From inbox to ERP without manual entry
EnterMyInvoice sits between your vendors and your accounting system. Your vendors keep invoicing the way they always have, and the data lands in your ERP.
Forward: Invoices go to your EnterMyInvoice email address.
Auto Extract: OCR and AI read each invoice and pull out the data.
Auto Upload: The data is uploaded into your ERP, whichever oil and gas system you run.
Three steps from vendor email to ERP
1. Forward
Vendors email their invoices to a dedicated address. Nothing changes for them. There’s no portal to learn and no new process to roll out.
2. Extract
OCR and AI read each invoice and capture the data, so your AP team isn’t retyping figures from PDFs or scans.
3. Upload to your ERP
The extracted data is uploaded into your ERP automatically. EnterMyInvoice works with oil and gas ERP systems of every kind, so you don’t have to change the system you already run.
Built for the way operators control spend
AFE-aware approvals
Flag an invoice that would push a well over its AFE budget before it enters the approval queue, and route the variance to the right authority instead of the standard approver.
Field ticket matching
Cross-reference invoices against field tickets and service entries to catch duplicate charges, incorrect unit rates, and services billed but not performed.
Coding by well, lease, and AFE
Cost attribution that reflects your asset structure, not generic department codes.
Joint venture ready
Support the splits and allocations that joint interest billing depends on.
Mobile approvals
Field supervisors are rarely at a desk. Approvals shouldn’t wait for them to be.
Audit trail
A full record of who approved what, when, and why. Retrieval takes seconds, not hours.
Searchable invoice library
Every processed invoice and its backup, in one place.
The back office is one of the few controllable costs left
What operators typically see when AP is automated:
- Faster cashflow
- Faster approval cycles, so early-pay discounts are captured and late fees avoided
- Fewer coding errors by well and lease
- AFE overruns caught before approval, not at month-end
- AP staff moved from data entry to review and analysis, without adding headcount
Automate your accounts payable process
Book a demo, and we’ll walk through how EnterMyInvoice handles tickets, AFEs, and approvals using your kind of invoices.
Designed for the people who run operator AP
Controllers and finance leaders: Real-time visibility into payables, cash flow, and exceptions.
AP teams: Less keying, fewer follow-up emails, cleaner month-end.
Field supervisors and operations: Approve from anywhere, with the well and ticket in front of you.
Vendors who invoice you benefit too. Clear submission, faster approvals, and fewer rejected invoices mean faster payment.
FAQ
Oil and gas AP involves field tickets, AFEs, joint interest billing invoices, and lease operating expense documents. These need asset-level cost coding, working interest splits, and AFE budget enforcement, which standard AP platforms built for department-level coding don’t support without heavy customization.
An AFE is a pre-approved budget for a specific capital project, typically a well. Automation should check each incoming invoice against the AFE total, flag anything that would cause an overrun, and route variance approvals to the right authority before the invoice is approved.
Yes. Mobile approval lets field supervisors review and approve invoices without returning to an office.
We integrate with every major oil & gas ERP system.